Skip to main content

Event Management (Admin)

Overview​

MODERATOR and ADMIN roles can create and manage club events end-to-end: create event, add sponsors, manage applications, configure competition discipline, record results, and finalize.

Event Management Workflow​

Step-by-Step: Create an Event​

  1. Navigate to Admin → Events (/admin/events).
  2. Click "Create Event".
  3. Fill in:
    • Name, Description
    • Date and Location
    • Entry Fee and Membership Fee
    • Organizer name
  4. Click "Save". Event status: UPCOMING.

Step-by-Step: Add Sponsors​

  1. Open the event from the admin list.
  2. Navigate to the Sponsors tab.
  3. Click "Add Sponsor" → enter sponsor name, logo URL, and website.
  4. Sponsors appear on the public event detail page.

Step-by-Step: Configure Discipline​

  1. Open the event admin page.
  2. Navigate to the Discipline tab.
  3. Select the event type: DRAG_RACE, AUTOCROSS, GYMKHANA, REGULARITY_RALLY, TRACK_DAY, or SHOW_SHINE.
  4. Select the scoring model: BEST_TIME_WINS, F1_POINTS, REGULARITY_SCORE, or JUDGE_POINTS.
  5. Save the configuration.

Step-by-Step: Manage Applications​

  1. Open the event and navigate to Applications tab.
  2. See all PENDING applications.
  3. Click "Accept" or "Reject" for each.
  4. The member receives an email notification either way.
  5. Accepted applicants can proceed to request a car number.

Step-by-Step: Assign Car Numbers​

  1. Navigate to Car Numbers tab on the event admin page.
  2. See all car number requests from accepted applicants.
  3. Click "Assign" and enter the car number.
  4. Click "Mark Paid" when entry fee is confirmed.
  5. Click "Reject" to decline a specific car.

Step-by-Step: Record Competition Results​

  1. After competition, navigate to Results tab.
  2. Click "Record Result" for each participant.
  3. Enter: run times (best time), DNF flag, penalties.
  4. The ScoringCalculator computes rankings based on the discipline configuration.
  5. Preview the full scoreboard.

Step-by-Step: Finalize an Event​

  1. Confirm all results are correct.
  2. Click "Finalize Event" → confirm the dialog.
  3. Status changes to FINALIZED.
  4. Results are locked — no further edits allowed.
  5. Points are awarded to participants (via PointsTriggerService).

Step-by-Step: Manage Event Tasks (Kanban)​

  1. Navigate to Admin → Events → [event name] → Kanban (/admin/events/:id/kanban).
  2. Add tasks for event preparation (e.g., "Book venue", "Arrange catering").
  3. Drag tasks between columns: TODO / IN PROGRESS / DONE.
  4. Track completion status in real time.

Application Properties​

PropertyDefaultDescription
rcb.sendgrid.application-accepted-template-id(template ID)Email template for accepted applications
rcb.sendgrid.application-rejected-template-id(template ID)Email template for rejected applications

Security Notes​

  • Event creation: MODERATOR+
  • Event cancellation: ADMIN+
  • Results management: ADMIN+
  • Author is always resolved from the JWT sub claim — clients cannot forge authorship.

QA Checklist​

  • Create event → appears in public event list with UPCOMING status
  • Accept application → member receives email, status ACCEPTED
  • Reject application → member receives email, status REJECTED
  • Assign car number → number visible to applicant
  • Record results → scoreboard populated correctly per scoring model
  • Finalize event → status FINALIZED, edit buttons hidden
  • Cancel event → status CANCELLED, visible to public