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Applying to Events

Overview​

Authenticated members can apply to upcoming events. Applications go through an approval workflow: PENDING → ACCEPTED or REJECTED. Approved applicants can also request a car number for competition events.

Application Workflow​

Step-by-Step: Apply to an Event​

  1. Log in and navigate to an event detail page.
  2. Click "Apply to Event".
  3. Your application is submitted with status PENDING.
  4. Wait for the admin to review. You will receive an email notification when accepted or rejected.
  5. View your application status on the event detail page.

Step-by-Step: Withdraw Application​

  1. Navigate to the event detail page.
  2. If your application is PENDING, click "Withdraw Application".
  3. The application is removed.

Step-by-Step: Request a Car Number​

For competition events, approved participants can request a car number:

  1. After your application is ACCEPTED, the Car Number section appears on the event detail page.
  2. Select the car from your garage that you will compete with.
  3. Click "Request Car Number".
  4. The admin assigns a number. You will be notified when it is assigned and when payment is confirmed.

Application Properties​

PropertyDefaultDescription
rcb.sendgrid.application-accepted-template-id(SendGrid template ID)Email sent when application is accepted
rcb.sendgrid.application-rejected-template-id(SendGrid template ID)Email sent when application is rejected

Security Notes​

  • Only authenticated members (ROLE_USER+) can apply.
  • A member cannot apply to the same event twice (unique constraint).
  • Car number assignment is admin-only.

QA Checklist​

  • Apply to event while logged in → status PENDING shown
  • Apply again to same event → error (already applied)
  • Apply while logged out → redirect to login
  • Admin accepts application → member receives email, status updates to ACCEPTED
  • Admin rejects application → member receives email, status updates to REJECTED
  • Withdraw PENDING application → application removed
  • Request car number after acceptance → request submitted
  • Admin assigns car number → member sees assigned number